CORPORATE SECRETARIAN SERVICES
Our UAE team excels in corporate secretarial services, including incorporation, directorship, and support for annual license renewals and AGMs. We’re also trusted experts in international entity management.
Our dedicated team in the UAE specializes in a comprehensive range of corporate secretarial services, designed to streamline your corporate governance responsibilities. We offer expert assistance in company incorporation, directorship services, and provide valuable support to businesses of all sizes for annual company license renewals and annual general meetings (AGMs). Additionally, for multinational corporations, we excel in international entity management and serve as a trusted process agent.
We excel at:
- Conducting a meticulous cost comparison of two to three free zones, covering licensing, registration, rent, visa, application costs, and more.
- Facilitating visits to selected free zones to discuss office space options, procedures, and timelines in detail.
- Gathering essential information about the administrative steps required for entity establishment, working closely with the relevant authorities.
- Managing the process of company name registration and pre-approvals.
- Drafting all essential establishment documentation, including the Memorandum of Association, Power of Attorney, Board Resolution, Business introductory forms, and applications.
- Securing pre-approval from relevant authorities for all documentation.
- Coordinating, when necessary, with other TMF Group offices to arrange related legal documents.
- Ensuring the legalization of establishment documentation at relevant Ministries in the UAE.
- Providing necessary legal translations if required.
- Assisting in obtaining documentation related to the office lease agreement.
- Handling all payments to the lease department, licensing and registration department, and labor department.
- Submitting all relevant documentation and diligently following up with the authorities.
- Obtaining the company license.
- Registering the newly-established company with the labor department.
- Registering the company with online portals for visa, licensing, and other administrative purposes.
- Assisting you in developing a comprehensive business plan tailored to meet the specific requirements of authorities, particularly for certain free zones like Tecom, Dafza, JLT, and DIFC.
- Facilitating the endorsement of a local service agent or sponsor, a mandatory requirement for onshore incorporation.
- Opening a UAE bank account during the establishment process, allowing you to deposit the required share capital.
Our directorship services encompass the provision of experienced individuals who act as nominee managers, directors, company representatives, and company secretaries. These individuals execute business activities for your company only with your prior approval and/or instruction.
Coordination of Annual Company License Renewal
Our services extend to:
- Collecting the necessary license renewal documents for your office space.
- Coordinating with you and your insurance providers to organize the required insurance certificates.
- Submitting the essential documentation and authority fee payments.
- Submitting the audited financial statements.
- Renewing the applicable company licenses and certificates.
- Engaging in correspondence and meetings with the relevant authority.
- Maintaining open communication with you throughout the process.
Coordination of Annual General Meeting (AGM)
Although not applicable to branch or representative offices, we can assist with AGMs, including:
Preparation of AGM:
- Informing and obtaining agreement from directors to schedule the AGM.
- Notifying and coordinating with all shareholders regarding the AGM.
- Coordinating with the auditor.
- Drafting standard minutes.
- Drafting shareholder resolutions.
- Active participation in the AGM.
- Coordinating with directors and shareholders for necessary signatures.
- Finalizing minutes and shareholder resolutions.
- Filing minutes and audited accounts with the relevant authority.